We are looking for an Office Manager to keep our construction office running smoothly. This is an in-person position, Monday through Friday, 8:00 AM – 5:00 PM, with a one-hour lunch break. The role requires strong organizational skills, attention to detail, and the ability to multitask. You'll provide essential support to our Financial Controller (remote) on financial matters and assist Project Managers with day-to-day administrative needs.
Key Responsibilities:
Office & Operations Management:
Oversee daily office operations, ensuring an organized and efficient workspace.
Manage office supplies, receive and distribute packages, and handle general office upkeep.
Identify and implement process improvements to streamline workflows.
Financial & Administrative Support (Reporting to the Financial Controller):
Maintain and track subcontractor and vendor insurance certificates for compliance.
Collect and organize field invoices, ensuring they are routed to the appropriate Project Managers for approval.
Assist with credit card reconciliations, accounts payable, and payroll-related tasks.
Help maintain accurate financial records and assist with compliance tracking.
Project & HR Support (Reporting to Project Managers):
Provide administrative support to Project Managers, ensuring smooth project operations, including executing project-specific contracts with subcontractors and vendors.
Assist with HR functions, including personnel record upkeep and onboarding documentation.
Track and maintain compliance records, including subcontractor documentation, business licenses, and required certifications.
Handle miscellaneous administrative and operational tasks as needed.
Qualifications:
Experience in office administration, preferably in the construction industry.
Proficiency in Microsoft Office (Excel, Word, Outlook) and a willingness to learn industry-specific software.
Familiarity with Sage CRE 300 is strongly preferred.
Knowledge of payroll taxes (MD, VA, DC, Federal) and general payroll procedures.
Strong organizational skills, attention to detail, and ability to manage multiple tasks efficiently.
Excellent communication skills and a proactive, problem-solving mindset.
Good sense of humor
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule: Monday to Friday
Work Location: In person
Job Type: Full-time
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
Monday to Friday
Work Location: In person
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