Office Manager Job at Service Specialists Ltd, Jackson, MS

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  • Service Specialists Ltd
  • Jackson, MS

Job Description

Service Specialists recruiting agency is seeking a proactive, detail-oriented General Manager – Administrative Assistant to support the President & General Manager for our client in the manufactured housing industry. This successful individual will oversee daily operations for the business. The GM-A will play a pivotal role in ensuring seamless execution of accounts payable/vendor management, sales compliance, and property-level operational functions. This role is ideal for a highly organized, systems-minded individual with prior experience in property management or multi-site operations.

The GM-A is a hands-on, cross-functional leadership role , responsible for directly supporting site managers, The GM-A is charged with making sure the engine of day-to-day back office operations runs smoothly, efficiently, and in accordance with company standards.

Key Responsibilities

1. Accounting & Administrative Operations

  • Manage the accounts payable cycle: enter, code, and file vendor bills and checks.
  • Review all daily deposits across properties and monitor for accuracy.
  • Manage and report NSF payments: update tenant ledgers and apply fees.
  • Maintain accurate spreadsheets and records for recurring financial processes.

2. Sales, Leasing & Compliance Support

  • Review all completed home sale files (lender, cash, and in-house financed) for completeness and regulatory compliance.
  • Confirm and process title/MCO documentation
  • Track and verify down payments, insurance coverage, and lease ledger accuracy.
  • Monitor monthly tenant principal, interest, and insurance payments for any financed homes; notify managers of payment discrepancies.

3. Regulatory, Legal & Vendor Coordination

  • Track and manage business licenses, dealer licenses, and continuing education compliance for managers.
  • Maintain accurate property tax tracking spreadsheets across all parks.
  • Ensure all rental homes and company vehicles are properly insured and registered.
  • Oversee contract file organization and renewal tracking.
  • Maintain vendor files including W-9s, direct deposit setup, and vendor performance audits.

Qualifications

  • 3–5 years experience in property management, operations, or administrative leadership
  • Proven ability to manage multiple sites, tasks, and team communications
  • Familiarity with property management software (Rent Manager, or similar)
  • Strong understanding of basic accounting workflows and compliance recordkeeping
  • High attention to detail, especially in file accuracy and document management
  • Comfortable managing staff, resolving issues, and training new hires
  • Excellent communication skills—both written and verbal

Reporting Structure

  • Reports directly to President
  • Supervises site-level staff indirectly by ensuring compliance, coaching, and performance follow-up
  • Acts as a bridge between the home office and on-site operations

Schedule & Travel

  • Full-time, salaried position
  • Some travel required for site visits across all managed properties (vehicle provided or mileage reimbursed)

Compensation

  • Competitive salary based on experience
  • Performance-based bonuses
  • Health, dental, and vision insurance available
  • PTO

Job Tags

Full time, Contract work, Home office,

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