Office Manager Job at Service Specialists Ltd, Jackson, MS

aGF6cEZhL0w2Q01hV2U5eEdrcjdXdFJ3Q1E9PQ==
  • Service Specialists Ltd
  • Jackson, MS

Job Description

Service Specialists recruiting agency is seeking a proactive, detail-oriented General Manager – Administrative Assistant to support the President & General Manager for our client in the manufactured housing industry. This successful individual will oversee daily operations for the business. The GM-A will play a pivotal role in ensuring seamless execution of accounts payable/vendor management, sales compliance, and property-level operational functions. This role is ideal for a highly organized, systems-minded individual with prior experience in property management or multi-site operations.

The GM-A is a hands-on, cross-functional leadership role , responsible for directly supporting site managers, The GM-A is charged with making sure the engine of day-to-day back office operations runs smoothly, efficiently, and in accordance with company standards.

Key Responsibilities

1. Accounting & Administrative Operations

  • Manage the accounts payable cycle: enter, code, and file vendor bills and checks.
  • Review all daily deposits across properties and monitor for accuracy.
  • Manage and report NSF payments: update tenant ledgers and apply fees.
  • Maintain accurate spreadsheets and records for recurring financial processes.

2. Sales, Leasing & Compliance Support

  • Review all completed home sale files (lender, cash, and in-house financed) for completeness and regulatory compliance.
  • Confirm and process title/MCO documentation
  • Track and verify down payments, insurance coverage, and lease ledger accuracy.
  • Monitor monthly tenant principal, interest, and insurance payments for any financed homes; notify managers of payment discrepancies.

3. Regulatory, Legal & Vendor Coordination

  • Track and manage business licenses, dealer licenses, and continuing education compliance for managers.
  • Maintain accurate property tax tracking spreadsheets across all parks.
  • Ensure all rental homes and company vehicles are properly insured and registered.
  • Oversee contract file organization and renewal tracking.
  • Maintain vendor files including W-9s, direct deposit setup, and vendor performance audits.

Qualifications

  • 3–5 years experience in property management, operations, or administrative leadership
  • Proven ability to manage multiple sites, tasks, and team communications
  • Familiarity with property management software (Rent Manager, or similar)
  • Strong understanding of basic accounting workflows and compliance recordkeeping
  • High attention to detail, especially in file accuracy and document management
  • Comfortable managing staff, resolving issues, and training new hires
  • Excellent communication skills—both written and verbal

Reporting Structure

  • Reports directly to President
  • Supervises site-level staff indirectly by ensuring compliance, coaching, and performance follow-up
  • Acts as a bridge between the home office and on-site operations

Schedule & Travel

  • Full-time, salaried position
  • Some travel required for site visits across all managed properties (vehicle provided or mileage reimbursed)

Compensation

  • Competitive salary based on experience
  • Performance-based bonuses
  • Health, dental, and vision insurance available
  • PTO

Job Tags

Full time, Contract work, Home office,

Similar Jobs

Amergis Locum Tenens

Radiology Physician Job at Amergis Locum Tenens

 ...Are you a skilled Radiologist with a Louisiana license looking for a flexible weekend opportunity? We have the perfect position for you! Position : Remote Diagnostic Radiologist Location : Alexandria, LA (Remote) Schedule : Saturdays and Sundays only, either... 

Saransh Inc

React Developer with JPM SALT framework Job at Saransh Inc

Direct message the job poster from Saransh IncConnect... Lets add more value to your data! Title: UI React Developer (12+ years Candidates only)Location: Tampa, FL (5 Days onsite)Job Description:Prior experience with JPM SALT framework is highly preferred.Expert-level... 

Transdev

CDL Driver Job at Transdev

 ...Driver/Operator We are currently on the lookout for an experienced Bus Driver to join our elite team in Sandusky, OH. As a key member...  ...employment drug screen. About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with... 

Frank Berry Designs

FF&E Manager - Interior Design Studio Job at Frank Berry Designs

 ...the most boundary-pushing, detail-driven homes in the countryand were seeking an experienced, design-savvy FF&E Manager to lead our furnishings and materials efforts across all projects. About the job: This is a leadership role for someone who thrives in a fast-... 

MH Energy

Class A 1,371 per Week - CDL-A Regional Truck Driver - Hiring Urgently Job Job at MH Energy

Class A 1,371 per Week - CDL-A Regional Truck Driver - Hiring Urgently JobJoin a company thats been in business since the 1950s and knows what it means to maintain a successful workforce with longevity. We have drivers that have been with us for over 15 and 20 years...