Executive Assistant Job at Avoda Golf, Sewickley, PA

aHFicUY2ekw1U0ljWGVCN0VrdjhWOUZ4RFE9PQ==
  • Avoda Golf
  • Sewickley, PA

Job Description

Role Mission

To protect the CEO and COO's time, energy, and focus by managing their calendar, inbox, communication, travel, and

daily operational flow-so they can operate in their zone of genius and drive company growth.

Key Outcomes

- CEO and COO's inbox and calendar are clean, optimized, and aligned with their Perfect Week

- All inbound communication is filtered and managed efficiently

- Meetings, events, and travel are booked with precision, context, and zero surprises

- Projects are tracked, tasks prioritized, and leadership is always 1 step ahead

- Time spent by leadership on admin/logistics reduced by 80%+ within 90 days

Key Responsibilities

- Calendar Management: Own the CEO and COO's calendar 6+ weeks ahead; schedule meetings, avoid dead time,

buffer drive time, and enforce their Perfect Week

- Inbox Management: Maintain inbox zero by 10 AM and 5 PM daily; respond on their behalf with kindness, clarity, and

accuracy

- Meeting Coordination: Prepare agendas, confirm attendees, track follow-ups, and support all meeting logistics

- Travel Planning: Plan trips 4-6 weeks ahead; book flights, hotels, cars; create a Trip File with every detail

- Admin Meetings: Host 3x/week syncs with leadership; review priorities, projects, and challenges

- Task & Project Tracking: Build to-do lists, follow up on open loops, and support project completion

- Purchasing & Gifting: Order supplies, handle expenses, and manage personal and professional gift orders

- System Ownership: Keep operations tight-clean folders, synced calendars, organized notes

- Gatekeeping: Manage access to leadership's time-politely decline or redirect inbound requests

What You Bring

- 2+ years of experience as an Executive Assistant (or in a highly organized admin/project role)

- You live in Google Calendar, Gmail, Motion, and Slack

- You thrive in fast-paced environments and love solving problems before they appear

- You have excellent written communication and can write like the CEO

- You're proactive, resourceful, detail-obsessed, and thrive on ownership

- You believe that how something gets done matters just as much as getting it done

- Bonus: Experience supporting founders or execs in high-growth environments

Your Weekly Rhythm

- Daily: Calendar checks, inbox sweep, to-do planning, task execution, CEO/COO sync

- Weekly: Calendar audits, travel review, project check-ins, admin meetings

- Quarterly: Retreat planning, strategic scheduling, big-picture alignment

North Star Principles

- Protect the CEO and COO's Time

- Preempt Problems, Not Just Solve Them

- Be Kind, Clear, and Efficient

- Zoom In, Zoom Out

- Prioritize What Drives Revenue

- Capture Everything Once-Use it Forever

Job Type: Full-time

Pay: $45,500.00 - $50,000.00 per year

Benefits:

  • Paid time off

Schedule:

  • Monday to Friday
  • Weekends as needed

Ability to Commute:

  • Sewickley, PA 15143 (Required)

Ability to Relocate:

  • Sewickley, PA 15143: Relocate before starting work (Required)

Work Location: Hybrid remote in Sewickley, PA 15143

Job Tags

Full time, Relocation, Weekend work, Monday to Friday,

Similar Jobs

Martin Financial Group / M3 Advisors

Office Administrator (Savannah) Job at Martin Financial Group / M3 Advisors

 ...administrative support to the office including answering phones, greeting clients, managing the mail, ordering office supplies, scanning documents, etc. Prepare, complete, and submit insurance, annuity, and investment applications and associated paperwork, and ensure... 

Denver Public Schools

GIRLS TENNIS, HEAD COACH, HIGH SCHOOL (Denver) Job at Denver Public Schools

 ...their best individually or as a team in sports such as but not limited to: football, baseball, basketball, hockey, soccer, tennis, and golf. What DPS Offers You A Culture that values Equity, Accountability, Integrity, Collaboration and Fun with a shared vision that... 

Beast Mode Truckin

Class A OTR Truck Driver - Top Mileage Pay Job at Beast Mode Truckin

 ...Job Description Job Description Beast Mode Truckin is seeking highly motivated individuals for the position of Class A OTR Driver. If you have a passion for driving and are looking for competitive mileage pay, this is the perfect opportunity for you! Our drivers enjoy... 

Dallas National Golf Club

Head Equipment Technician - Golf Course Maintenance Job at Dallas National Golf Club

 ...responsible for maintaining, diagnosing, and repairing our extensive fleet of turf maintenance equipment. Working directly with the Golf Course Superintendent and Assistant Superintendents, the Head Mechanic ensures all equipment operates efficiently, safely, and... 

Meijer

Licensed Pharmacy Technician - Distribution Job at Meijer

 ...As a family company, we serve people and communities. When you work at Meijer, youre provided with career and community opportunities centered around leadership, personal growth and development. Consider joining our family take care of your career and your community...