Job Description
Department Manager (7378U) - Materials Science and Engineering About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.
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At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.
Departmental Overview The College of Engineering (COE) at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 240 faculty FTE, 2,100 graduate students and 3,000 undergraduate students located in seven academic departments, is the second largest college on the Berkeley campus. Students and researchers from around the world are drawn to Berkeley by its outstanding reputation, its internationally recognized faculty and its strong tradition of impact in research and teaching.
The Department of Materials Science and Engineering (MSE) is one of seven academic departments within the College of Engineering. The MSE department offers Ph.D., MS/PhD, MS, MEng, BS degrees. At present the department has 19 core faculty members, 1 lecturer, 2 adjunct faculty, 14 emeriti faculty, 3 joint faculty (0 percent in MSE) from other departments who actively collaborate on teaching and research, and approximately 50 visiting faculty researchers and post-doctoral fellows. Many of the faculty members have multiple affiliations, both on campus and at the Lawrence Berkeley National Laboratory. Additionally, Materials Science and Engineering administers the Applied Science and Technology (AS&T) graduate program. AS&T is an interdisciplinary program, with 74 affiliated faculty from departments across campus.
The student population includes approximately 150 graduate MSE students, 44 AS&T students and 120 undergraduate students engaged in a curriculum distinctive for its multiple laboratory courses and interdisciplinary character.
The Department Manager serves as the manager and key administrative officer for a variety of connected functional areas. Functional areas include finance, academic human resources, compliance and risk assessment, advancing diversity and outreach, and long and short range strategic planning in determining the mission and direction of activities through management of subordinate staff and in coordination with the department Chair, Dean, Associate Deans, College senior staff, and campus leaders.
Application Review Date The First Review Date for this job is: June 2, 2025 - Open Until Filled
Responsibilities 20% Financial Management The department manager is responsible for developing and implementing strategies to achieve departmental and graduate group goals efficiently while balancing financial priorities and deciding on resource allocations. This role involves creating and enforcing guidelines and procedures for fiscal management and overseeing the organization and preparation of the annual departmental budget. Handles budgets for all state appropriations, faculty start-up funds, Endowed Chairs, students aid, retention funds, instructional revenue, gifts, opportunity funds, etcetera. Establishes, executes, and administers budgets, and monitors administrative and financial systems, ensuring adequate reserves and overseeing all departmental finances, including research and teaching funds. Develop, implement, and monitor processes to evaluate and manage risk across all operational areas and ensure regulatory compliance within the department. Responsible for analyzing, allocating, and effectively using all available departmental financial resources. Prepare budgets and reports on spending and future needs, develop methods for increasing operational efficiency, and recommend budgeting strategies to enhance academic performance within spending limits. Accountable for the financial health of the department.
20% Academic Personnel Manages all academic personnel actions including; recruitments and retention of ladder rank faculty, appraisals, merits, promotions, leave actions, startup agreements and salary arrangements for tenure track faculty, adjunct faculty, POGs, visiting professors, lecturers, and postdoctoral fellows. Prepares faculty recruitment proposals and academic planning documents. Participates in discussions with College and campus leadership to define faculty size targets. Functions as technical expert and provides leadership support on all academic personnel matters, recommending strategies for addressing sensitive situations and/or requesting exceptions to policy. Advises the Department Chair and faculty on appropriate policies and procedures in the academic personnel area. Implements administrative policies and procedures. Exercises judgment in identifying methods, techniques, and evaluation criteria for obtaining results and assures compliance with University policies and personnel guidance.
20% Human Resources Administration Manager of the professional student services and technical staff. Overall responsibility for Department staffing structure and personnel management, including the design of positions, training and development, and the integration of new systems into Department operations. Develops mechanisms for communication, collaboration and planning between the units for efficient operations. Addresses complex reporting issues associated with AS&T and MSE. Advises faculty and staff supervisors on campus human resources policy and procedures, labor contracts and departmental policy. Addresses labor relations and employee relations issues of a diverse workforce composed of technical and administrative staff. Performs staff Achieve Together evaluations and ensures that supervisors/managers conduct annual staff evaluations. The incumbent holds overall responsibility for optimal performance of all administrative and technical staff. Hires, trains, establishes goals & objectives, develops, coaches, evaluates performance, and recommends salary actions; takes disciplinary action when necessary. Promotes professionalism, performance management, and career development.
20% Strategic Planning Advises the department chair, Vice- Chairs, department leads and other stakeholders regarding department, financial, campus, and system-wide policies and procedures. Recommends and oversees the implementation and documentation of departmental processes and campus, policies and procedures. Responsible for administrative operations and short- and long range planning that align with the department's strategic priorities and goals. Provides professional-level analysis for faculty recruitment proposals and start-up issues, academic planning, affirmative action, retention, appointments, merits, and promotions. Interacts with College and campus management on controversial situations.
15% Departmental Administration Operating with a high level of independence, serves as the Department Manager for the Department of Materials Science and Engineering and the Applied Science and Technology Graduate Group with broad responsibilities in managing, planning and administering all aspects of the operation of the department. Provides a full range of administrative services in the following areas: Human Resources for Staff and Academic Personnel; Student Services; Information Technology; Instructional/technical lab operations and support services, Budgetary and Financial Management in order to fully support the research and teaching missions of the MSE Department and AS&T Graduate Group. Provides management support and consultation to the Chair and Vice-Chair. Acts as liaison between students, faculty, staff, and various campus stakeholders in order to resolve various inquiries, requests, and complaints. Involvement in grievance proceedings with ELR and the Union, requiring the implementation of new policies to address changes. Uses considerable judgment and tact in dealing with all university constituents.
5% Information Systems Ensures that faculty and staff are provided with information systems support by collaborating the College's and campus' information technology teams on network and desktop support, hardware and software upgrades and departmental applications of on-line systems.
Required Qualifications - Bachelor's degree in related area and / or equivalent experience / training.
- Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fu]]>
Job Tags
Full time,